Exhibit – V-1
January 12, 2021

Upper Arlington Board of Education	
Video Conference (due to COVID-19 pandemic; live streamed on youtube.com)	
December 8, 2020 – 3:30pm Regular Meeting	
	
CALL TO ORDER	
Members present:	Ms. Jenny McKenna, Ms. Carol Mohr, Ms. Lori Trent, Mr. Scott McKenzie and Ms. Nancy Drees	
		
Administrative officials present:	Dr. Paul W. Imhoff, Superintendent; Mr. Andrew Geistfeld, Treasurer; Dr. Kathy Jenney, Associate Superintendent; Dr. Andy Hatton, Associate Superintendent; Mr. Matt Boaz, Executive Director of DEI; Mr. Keith Pomeroy, Chief Academic Officer; Mr. Chris Potts, Chief Operating Officer; Ms. Karen Truett, Communications Director; Ms. Laura Mickens, Assistant Treasurer	
ROLL CALL	
APPROVAL OF AGENDA	
	Ms. Mohr moved, Ms. Trent seconded to approve the agenda	20-130	
	AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
	NAYS:	None	
EXECUTIVE SESSION	
	Mr. McKenzie moved, Ms. Mohr seconded to enter into Executive Session in with accordance ORC 121.22(G)(1) to consider the appointment, employment, dismissal, discipline, promotion, demotion and compensation of public employees and the investigation of charges or complaints against a public employee; ORC 121.22(G)(3) conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending court action; and ORC 121.22(G)(5) matters required to be kept confidential by federal law or regulations or state statutes at 3:33pm	20-131	
	AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
	NAYS:	None	
The board returned to regular session at 6:00pm	
APPROVAL OF MINUTES	
	Ms. Mohr moved, Mr. McKenzie seconded to approve to the minutes of November 6, November 18, and November 23, 2020.	20-132	
	AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
	NAYS:	None	
   COMMUNICATIONS TO THE BOARD	
	Superintendent’s update	
	     Dr. Imhoff reviewed district highlights that included the virtual hour of code created by high school students and the nutritional services team creating pre-packed meals for students during distance learning/Online Academy.	
		Well-being update	
		Dr. Kathy Jenney reviewed the 3 areas of the strategic plan:  whole learning, student and staff well-being and continuous improvement.   The focus of this update falls under student and staff well-being which includes 2 fundamental aspects:  belonging and balance.  Dr. Jenney reviewed the differences between wellness and well-being and reminded the board this district is focused on the well-being of students and staff which includes physical, mental and emotional states.  

Mr. Matt Boaz shared the connection between well-being and diversity, equity and inclusion.   Mr. Boaz shared prolonged isolation can have negative impact on one’s mind, body and mood.  Things like harassment and discrimination lead to isolation.  Mr. Boaz also shared recognizing and appreciating diversity is a critical component of fostering well-being through the act of inclusion.  Finally, he shared the practice of acceptance is a big factor and it is important to focus on similarities we have with others and validate the feelings of others.  
Ms. Ashley  Osinski, school counselor, represented all school counselors and shared each level’s focus for the year.  Ms. Osinski reviewed the data obtained from a needs-assessment survey completed by students at all levels and the impact on the comprehensive school counseling program as a group and/or on individual students.  She also shared the current services and support for tier 1, tier 2 and tier 3.  Finally, Ms. Osinski reviewed some of the differences this year caused by the response to COVID. 

Dr. Jenney reviewed other support available to our students and staff including student prevention services through Syntero and the employee assistance and peer assistance programs available to staff.  

Dr. Jenney shared the Well-being Committee continues to meet routinely and includes the following individuals this year:

Paul Imhoff, Ed.D. – Superintendent                                                  Cat Hiller – STAND Project
Kathy Jenney, Ed.D. – Associate Superintendent                             Jean Allocco – Elementary Counselor
Andy Hatton, Ed.D. – Associate Superintendent                              Angela Evans – Elementary Principal
Matt Boaz – Exec. Director of Diversity, Equity and Inclusion       Liz Hughes – High School Counselor
Nancy Drees – Board President                                                           Ashley Osinski – Middle School Counselor
Lori Trent – Board Member                                                                  Mike Robertson – Middle School Principal
Dr. John Ackerman – Nationwide Children’s Hospital                     Andrew Theado – High School Principal

		Online Academy update	
		
Mr. Keith Pomeroy shared enrollment in the Online Academy for the 2nd semester is 797 students (321 students in grades K-5 and 476 students in grades 6-12) a decrease of 56 students from the 1st semester.  He also shared that there will be surveys of parents and students in the Online Academy to gather data to help inform any changes that need to occur during the 2nd semester.  The district has and will continue to be holding parent and student meetings to gather additional data.

Mr. Pomeroy shared some of the adjustments for the 2nd semester in grades K-5 will focus on the areas of:  modifying and supplementing curriculum, academic small groups and clubs at grades 4 and 5.   In the secondary level (grades 6-12) the areas of enhancement will include:  workload adjustments, advisories, clubs and workshops.

COVID Update
Dr. Imhoff shared the CDC has updated their quarantine guidance which reduces the quarantine period for some; however, Columbus Public Health and Franklin County Public Health have not adopted these new guidelines yet.  

Dr. Imhoff reminded everyone the district is in enhanced distance learning through December 22nd based on previous board action.  This previous decision was made due to the COVID-19 data at the high school level, staffing shortages at all levels, and continuity of education at all levels.   At this point, unless there is additional board action, school will resume on January 5 in enhanced hybrid.  The district and the Medical Advisory Team will continue to meet and monitor district and local data and staffing availability, if discussion on considering a learning mode change needs to occur President Drees will call a special board meeting.  

		Board Policies update: Item for Information	
		Number	Policy	Description	
		Revised (changes reflect additions to and/or deletions from existing policies)	
		2260	Nondiscrimination and access to equal educational opportunity	Recommended to maintain accurate policies	

			
		Proposed 2021 Board of Education meeting dates of January 2021 – December 2021	
		Date	Meeting Type	Time	Location	
		Tuesday, January 12, 2021	Organizational and Regular Meeting	6:00pm	to be determined	
		Tuesday, February 9, 2021	Regular Meeting	6:00pm	to be determined	
		Tuesday, March 9, 2021	Regular Meeting	6:00pm	to be determined	
		Tuesday, April 13, 2021	Regular Meeting	6:00pm	to be determined	
		Tuesday, May 11, 2021	Retiree Reception
Regular Meeting	5:00pm
6:00pm	to be determined	
		Tuesday, June 8, 2021	Regular Meeting	6:00pm	to be determined	
		Thursday, June 24, 2021	Regular Meeting	8:00am	to be determined	
		Tuesday, August 10, 2021	Regular Meeting	6:00pm	to be determined	
		Tuesday, September 14, 2021	Regular Meeting	6:00pm	to be determined	
		Tuesday, October 12, 2021	Regular Meeting	6:00pm	to be determined	
		Tuesday, November 9, 2021	Regular Meeting	6:00pm	to be determined	
		Tuesday, December 14, 2021	Regular Meeting	6:00pm	to be determined	
	
PUBLIC PARTICIPATION	
	ACTION ITEM: SUSPEND THE 30 MINUTE LIMIT ON PUBLIC PARTICIPATION	
	Mr. McKenzie moved, Ms. Mohr seconded to suspend the 30 minute limitation on public participation	20-133	
		AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
		NAYS:	None	
	
The following residents addressed the Board:	
	Name	Subject	Address	
	Robert Sidman	Kingsdale TIF	3175 Tremont Road, Unit 502, 43221	
	Daphne Lanctot	Students returning to 5 day in-person learning	Student	
	Isabella Wood	Enhanced distance learning, returning to 5 day in person learning	Student	
	Josie Stewart	Student Resource Officers	Student	
	Sarah Lang	Gender neutral school restrooms	3110 Glenrich Parkway, 43221	
	Kristyn Anderson	Gender neutral school restrooms	1932 Suffolk Rd, 43221	
	Leslie Heath	Students returning to 5 day in-person learning	2035 Tremont Rd, 43221	
	Dennis Carney	Kingsdale TIF	3101 Bembridge Rd, 43221	
	Lou Sauter	Students returning to 5 day in-person learning	1130 Kenbrook Common St, 43220	
	Cathy Pultz	Gender neutral school restrooms	1320 Castleton Rd N., 43220	
	Marcie Seidel	Gender neutral school restrooms	4660 Stonehaven Dr, 43220	
	Sara Smith	Gender neutral school restrooms	2251 Dorset Rd, 43221	
	Katherine Adams	Kingsdale TIF	2081 Fishinger Rd, 43221	
	Tiffany Domagalski	UAHS hockey/Winter sports	1283 Castleton Rd N., 43220	
	Mike Donohue  	Gender neutral school restrooms	2088 Tremont Rd, 43221	
	Brian Bainbridge	Students returning to 5 day in-person learning	3789 Lyon Dr, 43220	
	Kristina Martinez	Online academy and gender neutral school restrooms	2668 Welsford Rd, 43221	
	Eric Sullivan	Returning to 5 day in person learning	3377 Sciotangy Dr, 43221	

	Mr. McKenzie moved and Ms. McKenna seconded the board take a 5-minute recess at 8:27p.m.	20-134	
		AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
		NAYS:	None	
	The Board returned at 8:35p.m.	
	
ITEMS FOR INFORMATION	
	Treasurer’s Update - Financial update
Mr. Geistfeld reviewed financial activity through November 2020 and agenda items relating to a post-debt issuance policy and a transfer of $200,000 from the general fund to the food service fund.	
	Construction Update
Mr. Chris Potts reviewed the following change orders:

 Mr. Potts and Mr. Mike Hilton, Owner Representative from Turner Construction, reviewed the construction projects and shared pictures.	

CONSENT AGENDA	
	Ms. Trent moved for the Board to approve the following consent agenda action items as recommended by the Superintendent:	
	Approve Nancy Drees as temporary chairperson to preside over meetings until a new Board President is elected at organizational meeting	
	Upper Arlington High School Course of Study: Link - https://sites.google.com/uaschools.org/program-of-studies-2021-2022/	
	Investment Report for November 30, 2020  — Exhibit B-1	
	Financial Statement for the month ending November 30, 2020 — Exhibit B-2	
	Transfers	
	Transfer from	Transfer to	Amount	
	General Fund (001)	Food Service (006)	$200,000	
	Resolution approving a written post-issuance compliance policy in connection with the issuance of tax-exempt and tax preferred obligations by the school district — Exhibit B-3	
	Advances on Tax Settlements 	
		The treasurer/CFO is hereby authorized to secure advance payments from the County Auditor when funds from property taxes are available and payable to the school district for calendar year 2020.	
	Authorizing Legal Counsel to Investigate Valuations of Commercial Property – Calendar Year 2021	
		Board hereby authorizes Jackie Lynn Hager Company to serve as district’s legal counsel in conducting investigations related to valuations of commercial property and filing related complaints and cross-complaints on behalf of the Board and to prosecute to completion all actions necessary to accomplish the foregoing measures; however, should the Board's attorney have an attorney-client relationship with any property owner against whom a complaint should be so filed under the above-stated criteria, thus resulting in a potential conflict of interest, the Board hereby authorizes the treasurer to obtain substitute counsel to file complaints and prosecute to completion those cases involving such clients.	
	Certified Staff	
		Issuance of Contract*	
		Name	Assignment	Amount of Contract	Training/Step	Contract	
		Julie Myers	Teacher	.6 FTE	MA/5	1 year Limited Contract for the 2020-2021 school year	
		*	All appointments of personnel are specifically conditioned on and subject to successful background checks, receipt and final administrative review of all application records and receipts of all other necessary documentation.	
		Home Instruction Tutors	
		Name	Position	Rate of Pay	
		Steve Andersson	Home Instruction Tutor	$34.23 p/hour	
		Christine Kamdar	Home Instruction Tutor	$34.23 p/hour	
		Georgeanna Strohmenger	Home Instruction Tutor	$34.23 p/hour	
	Classified Staff	
		Initial Appointment*	
		Name	Position	Step	Effective Date	
		Amy Webber	Secretary	1	11/30/2020	
		*	All appointments of personnel are specifically conditioned on and subject to successful background checks, receipt and final administrative review of all application records and receipt of all other necessary documentation.	
		Acceptance of Resignation/Retirement	
		Name	Position	Reason	Effective Date	
		Melissa Stichler	Secretary	Resignation	12/11/2020	
		Acceptance of Resignation/Retirement: Revision	
		Name	Position	Reason	Approved date	Revised date	
		Cheryl Dye	Program Secretary	Resignation	12/29/2020	03/31/2021	
		Change of Status	
		Name	Current Position	New Position	Step	Effective Date	
		James Starrett	Maintenance-2nd Shift	Maintenance-1st Shift	4	11/30/2020	
		Dora White	Administrative Secretary	Program Secretary	5	01/04/2021	
		
	Other Staff	
		Acceptance of Resignation/Retirement	
		Name	Position	Reason	Effective Date	
		Catherine Tindal	SACC Supervisor	Resignation	10/16/2020	
		Amy Webber	Educational Aide	Resignation	11/25/2020	
		Board Policies: Items for Action	
		Number	Policy	Description	
		Revised (changes reflect additions to and/or deletions from existing policies)	
		2266	Nondiscrimination on the basis of sex in education programs or activities	Replacement	
		2460.03	Independent educational evaluations	Recommended to maintain accurate policies	
		TBD	Post Issuance Debt Compliance	Replacement	
					
		Substitute Appointments*	
		Name	Position	Rate of Pay	Effective Date	
		Emilee Ayers	BECS Substitute Teacher	$95.00 p/day	11/19/2020	
		Sarah Estepp	BECS Substitute Teacher	$95.00 p/day	11/23/2020	
		Sara Horvath	BECS Substitute Teacher	$95.00 p/day	11/16/2020	
		Danielle Pugh	Substitute Custodian	$17.45 p/hour	12/08/2020	
		Lisa Wang	BECS Substitute Teacher	$95.00 p/day	11/19/2020	
		Paige Witzel	BECS Substitute Teacher	$95.00 p/day	11/19/2020	
		*	All appointments of personnel are specifically conditioned on and subject to successful background checks, receipt and final administrative review of all application records and receipt of all other necessary documentation.	
			
		Volunteers	
		Name	Position	School	Supervisor	
		Parker Delaney	Ice Hockey	UAHS	Hamish Baird	
		Derek Dorset	Ice Hockey	UAHS	Hamish Baird	
		David Herrick	Boys Basketball	Hastings	Logan Erwin	
		Nicholas Lanctot	Ice Hockey	UAHS	Hamish Baird	
		Daniel Beam	Wrestling	UAHS/Jones	Tony Pusateri	
		James Gothier	Wrestling	UAHS	Tony Pusateri	
		David Soghomonyan	Wrestling	UAHS	Tony Pusateri	
		Fall Tournament Workers*	
		Position	Employee	Amount	School	
		Tournament Workers	Mitch Bodden	$40.00	Hastings/Jones	
		Tournament Workers	McKenna Teague	$397.50	Hastings/Jones	
		*effective 07/01/2020: Treasurer to approve rate based on events 	
		Supplemental Contracts	
		Position	Employee	School	Amount	FTE		
		Veterans Day Co-Coordinator	Nicole Morgan	Jones	$500.00			
		Veterans Day Co-Coordinator	Laurie Sutherin	Jones	$500.00			
		Before/After School Study Table Supervisor	Darrion House	Jones	$500.00			
		Before/After School Study Table Supervisor	Deb Tarr	Jones	$500.00			
		Assistant Boys Basketball Coach	Joe Bills	UAHS	$2,898.03	.5	**	
		District Mentor	Jodi Palmer	District	$250.00			
		**	Funded through source other than general fund	
		Pupil Activity Contracts*	
		Position	Employee	School	Amount	FTE		
		Fall Follies-Lighting and Sound	Anthony Stype	UAHS	$1,000.00		**	
		*	All appointments of personnel are specifically conditioned on and subject to successful background checks, receipt and final administrative review of all application records and receipt of all other necessary documentation.	
		**	Funded through source other than general fund	
	Operations	
		Approval to Sell /Dispose/Donate Equipment	
		Description of Asset/quantity	Building/Department	Tag-Serial Number	Reason	
		Apple iPad 9.7inch 6th Gen Wi-Fi 32GB	Graf	403280	Damaged	
		HP Network Switches (3)	Graf	101473, 101484, 101478	Obsolete	
		Apple iPad Air WIFI 32GB	Graf	205996	Damaged 	
		Apple iPad Air 2 WiFi 64 GB (2)	Graf	113164, 205998	Damaged	
		Apple iPad Pro WIFI 32GB (3)	Graf	113921, 205362, 204072	Damaged	
		Apple iMac 21.5 (2)	Graf	112776, 112913	Damaged	
		IPad	Graf	406604	Damaged	
		Document Camera	Graf	111520	Damaged	
		Media Center materials (524)	UAHS		Outdated/damaged	
		Acceptance of Gifts and Donations	
		School/Activity	Donor	Item	Amount	
		Jones Middle School	
		     Washington DC Scholarship Fund	Craig and Park Zimpher	Cash	$250.00	
		Upper Arlington High School	
		     Fall Follies 	UA Vocal Boosters, Inc.	Cash	$1,150.00	
		Upper Arlington High School Athletics	
		    Basketball Program	Upper Arlington Boys Basketball Boosters	Cash	$3,332.73	
		District				
		    Legacy Fund	James Flower	Cash	$5,000.00	
		    Legacy Fund	Kelley and Timothy Swiney	Cash	$2,000.00	
			
	Ms. McKenna seconded to approve the consent agenda action items	20-135	
		AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
		NAYS:	None	
OTHER	
	The Superintendent recommends the following item for action	
	 Mr. McKenzie moved the Board to approve the following agenda action item as recommended by the Superintendent	
		Resolution approving tax increment financing real property tax exemptions in connection with the proposed Kingsdale project and approving certain related matters — Exhibit IX-1	
		Ms. Mohr seconded to approve the action item	20-136	
		AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
		NAYS:	None	
ADJOURNMENT	
	At 9:16pm Mr. McKenzie moved, Ms. Mohr seconded to adjourn.	20-137	
		AYES:	Ms. McKenna, Ms. Mohr, Ms. Trent, Mr. McKenzie and Ms. Drees	
		NAYS:	None	
				
	Treasurer		Board President